Parent Manager Prerequisites
The Parent Manager does NOT hold a WYSL coach card, and is never allowed on the player/coach side of the field during games. It is more of an administrative/organizational role, and WYSL does not require any in person mandatory soccer training for Parent Managers. However, they must still register online for the team, and pass a background check every two years ($23 fee), which includes approx. two hours of online trainings. See below for more info on background check.
You must complete the following to be a Parent Manager:
Background Check & Online Training
1) Requires completion of online Sideline Sports injury recognition course ($23), for which you will receive a certificate. 2) Completion of three Safesport online courses to be “Safesport trained” (approx 2 hours), to receive certificate. 3) Then, upload these completion certificates on the Background Check Application ($18) that will be provided by SYSC Registrar. 4) Once you are assigned to a team, the SYSC Registrar will send you Background Check instructions and these MUST be completed by August 15th.
If you are a returning Parent Volunteer, you will only need to repeat this process if notified that you Background Check needs to be renewed by the SYSC Registrar.
Parent Manager Roles & Responsibilities
The Parent Manager's responsibilities are things such as holding player and coach passes to give to the ref on game day, along with the approved roster/line up sheet for that game, and report the game score each week if referee is not available. They are the primary communicator with the team, via email/text/SI Play, with details regarding practices, games, jersey colors, tournaments or other team events. They also collect and hold player's Medical Release forms. They are responsible for confirmation of games each week with the opponent, scheduling make up games/TBS games if needed, etc.
The Parent Assistant Coach can fulfill the responsibilities of the manager role, but not vice versa. If there is only a Parent Assistant Coach on the team, he/she will also fulfill the Parent Manager responsibilities.
Prior to Start of Season
Ensure each player on the team has a uniform with both maroon and white jerseys (especially new players!!)
Populate all jersey numbers for your team on the SI Play Team Website so they are printed on the game rosters. To complete this task, logon to www.scarsdalesoccer.siplay.com, click on green SI Play Team Website button, then on left menu under Coach Tools, choose Manage Team Info and enter players’ jersey numbers (note: both jersey # fields must be populated, not uniform # field). All team jersey numbers must be on the official roster for children to play in games. (Due Sept 1)
Confirm you have access to WYSL Official Game Lineup with Photos on SI Play WEBSITE under Coach Tools. MUST print new copy after Wednesday of each week and bring hard copy to each game or team will FORFEIT. Roster must be date stamped from Wednesday 12:01AM that week to Sunday that week to be valid and be listed as Approved on the top.
Prior to the first game, contact Melissa at firstname.lastname@example.org to pick up your team’s goalie shirt and gloves. Parent coach can bring to each game.
Check with the team for specific problem dates for the whole team or general request dates for the whole team (e.g. early/late games for a specific date). These must be communicated to Cole Penny by mid-August.
Set up a snack and/or drink rotation and enter into SI Play.
During the Season (each week)
Your schedule will be available on the SI Play App and the WYSL Website. Always check the WYSL website each week to cross check if anything has changed, as this is the most official schedule and is maintained by WYSL. You will also find the opposing team’s contact information to confirm jersey colors, field directions, etc.
Ask the team to provide their availability for games by Monday the week before the game by registering via SI Play app to identify whether you need to borrow players in time for the upcoming games and reach out to DOC if needed by Wednesday.
Ask the team for their availability for the entire season in advance as well via email so you can check if there are any major gaps in availability and plan for that ahead of time by borrowing players through SYSC. Forfeiting a game results in a $100 fine charged by WYSL and paid by the team.
Contact opposing coach/manager prior to each game. Coordinate jersey color (home jersey is maroon), field directions (if unclear on WYSL site) and confirm game time. You can find the contact information for the opposing team on the WYSL website in the division standing page where your schedule is for that particular game.
Email your team the early in the week of each game:
Provide team with jersey color (coordinated previously with opposing team), home is maroon shirt (you can update this on the “other section” in the app).
Specific field location, parking instructions and directions to the field if provided by the opposing team. Schedules contain game location. Field addresses can be found by clicking on the field link.
Provide reminder of who is in snack/drink rotation (recommend advising against snacks with nuts given allergy sensitivities) – snack rotation should be uploaded to SI Play App as well when finalized.
Provide game start time but ask team to arrive at least 30 minutes before the game with a ball for warm up.
** It is important to know who is not available to attend the game as borrowing players takes several days in advance to coordinate. If you need to borrow players, please coordinate through ATSC boys or girls director of coaching by Monday of prior week.
Game Day Responsibilities (each week)
Roster & Medical Forms & Player Cards
Must bring a hard copy of the WYSL Official Game Line Up Card with Photos to each game to provide to the referee and have all coaches sign it each week. Must a NEW copy and must be date stamped from Wednesday 12:01AM to Sunday of each week to be valid or will not be accepted by referee - will say Approved at the top. These Line Up Cards have player photos on them and will act as the player cards beginning the Fall 2018 season. Failure to bring these Line Up Cards (player cards) will result in a FORFEIT.
Print official rosters from the SI Play Team Website.
Go to Team Website > Print Roster > WYSL Official Game Lineup Card with Photos.
Do NOT print a lot of Line Up cards ahead of time each week, will not be valid.
If borrowing a child, must (1) bring a signed copy (signed by ATSC leadership) of the WYSL borrowing form, (2) bring a copy of the borrowed team's player Official Line Up Card with Photo with borrowed child's photo (dated Wed - Sun of that week), and (3) write in the borrowed child on the host team Line Up Card.
Must be able to access medical release forms at each game - available on Google Share Drive before each season.
Bring goalie gloves and shirt to each game (parent assistant coach)
Assist with pre-game warm-ups, if requested by the ATSC trainer (Parent assistant coach). Do not yell instructions at the children during the game.
Report game scores via online system by EOD for each game. See instructions HERE for Got Soccer reporting.
If playing in State Cup games, check with the State Cup organizer to see if the WYSL rosters or separate player cards are required for a fee per child.
Specific responsibilities of the Parent Volunteers (Both Parent Managers and Assistant Coaches) include the following:
Important dates including spring season start dates, state cup and other tournaments so families can plan accordingly.
The Parent Volunteers should communicate and follow the 24-hour rule (ie, in the event of any coaching or game related concerns, the parent should wait 24 hours after the game to “cool off” before raising the issue).
The Parent Volunteers should make clear to parents that he/she, and not the Professional Trainer, is the first option for addressing any parent concerns.
To the extent that the Parent Volunteer can't easily resolve an issue, the next step should be a discussion with the SYSC Boys and Girls Coordinators regarding any disputes, new player additions, team allocations in addition to general advice. The Parent Volunteer should seek to address concerns without the involvement of the Professional Trainer to the extent possible.
Parent Volunteer should also make clear to parents and to the Professional Trainer that if there are any concerns about the Parent Volunteer, the SYSC Boys and Girls Coordinators are the appropriate outlet.
The Parent Volunteer should also ensure that parents are seated on the opposite side of the field from players and comply with the club's Parent Guidelines.
While the Parent Volunteer should not dictate playing times or discuss playing time with the Professional Trainer during games, it is the Parent Volunteer’s responsibility to make sure that the Professional Trainer is aware of the SYSC policy regarding minimum playing time for the relevant age group, and in the event that any player is not receiving minimum playing time, the Parent Volunteer should communicate this to the professional trainer promptly after the game. Any ongoing issue in this regard should be referred promptly to the SYSC Board.
The Pre-Season meeting
The Parent Volunteer should organize a meeting between parents and the Professional Trainer to set out the following expectations and objectives and ensure they are communicated to the team.
Explanation of Parents and Players expected commitment, punctuality, applicable playing time rule, and policy re playing positions. Review expectations for appropriate parent conduct (including parent manager's liaison role and the 24-hour rule whereby parents must wait at least 24 hours after a game to address any issues about their child). Emphasize expectations of parents and players related to showing respect for all participants in the game, including teammates, opponents, coaches and officials.
FUN, Core skill development, understanding and love of the game, and teamwork
Coordination with the Professional Trainer
All parents should have direct access to the Professional Trainer. However the Parent Volunteer is a natural conduit for dialogue between parent and trainer, and should serve as first touch point to resolve non-soccer related issues or concerns that may arise between parents and Professional Trainer. Additional team or professional trainer concerns should then be elevated to the SYSC boys and girls volunteers. SYSCboys@scarsdalesoccer.net and SYSCgirls@scarsdalesoccer.net
The Parent Volunteer is responsible for arranging seasonal parties or other team-building events (Red Bulls, watching major matches on TV together, etc.) early each season. It is important to have a team event as early in the Fall season as possible (ideally before the first game) so that new players feel welcome and have an opportunity to get comfortable.
The Parent Manager is responsible for email communications with parents. This should generally include a weekly in-season email detailing practice times and game locations, jersey colors, half time snack rotation (if any) and the like. This should be coordinated with the SIT coach.
Additional In-Season Training
The Parent Manager and Assistant Coaches should regularly encourage participation (as part of weekly email, etc) in individualized clinics offered by SIT.
INCLEMENT WEATHER / RESCHEDULING GAMES
In the event that you are notified that your home game is canceled due to weather/field conditions, the Parent Manager must notify the team and the opposing team manager as soon as possible. The Club will send out communication if Scarsdale fields are closed due to weather. All games are encouraged to be rescheduled but U11+ games are required or the teams will forfeit and pay a $100 fine. If you are the home team, identify two dates, of one must be a Saturday. Contact the opposing team to agree on a date and then fields coordinator at email@example.com to get a field assignment. Once assigned and scheduled, check the WYSL site to make sure this game is scheduled.
While Winter training beyond the sessions provided by SYSC is optional, additional voluntary Winter training can significantly advance player skills and should be encouraged by the Parent Volunteer. The planning for Winter training should start in the Fall and be communicated to families as early as possible. Note that the Club and SIT are now offering optional weekly training throughout the Winter as part of a broader effort to offer programs year-round.
Coordination with Opposing Teams' Parent Managers
The Parent Volunteer should email and if necessary phone the opposing parent manager each week to confirm game times and locations, coordinate jersey colors if teams have same or similar colors, and communicate any special issues regarding parking or directions.
Coordinate attendance of own team to ensure sufficient players and if not, coordiante with DOC to borrow players (see below for additional detail on borrowing). Forfieiting game incurs a WYSL fine paid by the team. Teams are not allowed to contact players directly to borrow, this must go through the DOC for selection.
Game day responsibilities
The Parent Volunteer's game day responsibilities include checking in with the referee, maintaining player passes, preparing the line-up sheet, helping to set up the field (goals, flags) and finding a lines-person. Managers must bring the player passes to each game or the team will forfeit the game and receive a fine! These player passes are now in the form of the official roster with the player photos. Managers must also print a new roster for each game to provide for the referee as they serve as the player cards. They must be dated after Wednesday 12:00am of the current week.
IF BORROWING A PLAYER: Must bring: 1) Official current week’s roster of the borrowed player’s team with the player’s photo, 2) Bring a signed copy of the WYSL borrowing form to the game for the referee. Borrowing form found under coach resources above. This has to be signed by an SYSC club official (either Stay in Town leadership or SYSC board member). The borrowing form must be signed by a member of the SYSC club and/or DOC. 3) Add borrowed player’s name to the official line up roster that he/she is joining at the top. All borrowing decisions must be made by the DOC and in accordance with WYSL rules.
The Parent Manager should work with the Professional Trainer, with the assistance of the Tournament Committee, to identify appropriate tournaments for the team. Each team should try to play in at least one tournament per season. Teams are encouraged to participate in the state cup appropriate for their level of play. Tournaments are optional and at an additional costs to the team.