The Pre-Season meeting
The Parent Volunteer should organize a meeting between parents and the Professional Trainer to set out the following expectations and objectives and ensure they are communicated to the team.
Explanation of Parents and Players expected commitment, punctuality, applicable playing time rule, and policy re playing positions. Review expectations for appropriate parent conduct (including parent manager's liaison role and the 24-hour rule whereby parents must wait at least 24 hours after a game to address any issues about their child). Emphasize expectations of parents and players related to showing respect for all participants in the game, including teammates, opponents, coaches and officials.
FUN, Core skill development, understanding and love of the game, and teamwork
Coordination with the Professional Trainer
All parents should have direct access to the Professional Trainer. However the Parent Volunteer is a natural conduit for dialogue between parent and trainer, and should serve as first touch point to resolve non-soccer related issues or concerns that may arise between parents and Professional Trainer. Additional team or professional trainer concerns should then be elevated to the SYSC boys and girls volunteers. SYSCboys@scarsdalesoccer.net and SYSCgirls@scarsdalesoccer.net
The Parent Volunteer is responsible for arranging seasonal parties or other team-building events (Red Bulls, watching major matches on TV together, etc.) early each season. It is important to have a team event as early in the Fall season as possible (ideally before the first game) so that new players feel welcome and have an opportunity to get comfortable.
The Parent Manager is responsible for email communications with parents. This should generally include a weekly in-season email detailing practice times and game locations, jersey colors, half time snack rotation (if any) and the like. This should be coordinated with the SIT coach.
Additional In-Season Training
The Parent Manager and Assistant Coaches should regularly encourage participation (as part of weekly email, etc) in individualized clinics offered by SIT.
INCLEMENT WEATHER / RESCHEDULING GAMES
In the event that you are notified that your home game is canceled due to weather/field conditions, the Parent Manager must notify the team and the opposing team manager as soon as possible. The Club will send out communication if Scarsdale fields are closed due to weather. All games are encouraged to be rescheduled but U11+ games are required or the teams will forfeit and pay a $100 fine. If you are the home team, identify two dates, of one must be a Saturday. Contact the opposing team to agree on a date and then fields coordinator at email@example.com to get a field assignment. Once assigned and scheduled, check the WYSL site to make sure this game is scheduled.
While Winter training beyond the sessions provided by SYSC is optional, additional voluntary Winter training can significantly advance player skills and should be encouraged by the Parent Volunteer. The planning for Winter training should start in the Fall and be communicated to families as early as possible. Note that the Club and SIT are now offering optional weekly training throughout the Winter as part of a broader effort to offer programs year-round.
Coordination with Opposing Teams' Parent Managers
The Parent Volunteer should email and if necessary phone the opposing parent manager each week to confirm game times and locations, coordinate jersey colors if teams have same or similar colors, and communicate any special issues regarding parking or directions.
Coordinate attendance of own team to ensure sufficient players and if not, coordiante with DOC to borrow players (see below for additional detail on borrowing). Forfieiting game incurs a WYSL fine paid by the team. Teams are not allowed to contact players directly to borrow, this must go through the DOC for selection.
Game day responsibilities
The Parent Volunteer's game day responsibilities include checking in with the referee, maintaining player passes, preparing the line-up sheet, helping to set up the field (goals, flags) and finding a lines-person. Managers must bring the player passes to each game or the team will forfeit the game and receive a fine! These player passes are now in the form of the official roster with the player photos. Managers must also print a new roster for each game to provide for the referee as they serve as the player cards. They must be dated after Wednesday 12:00am of the current week.
IF BORROWING A PLAYER: Must bring: 1) Official current week’s roster of the borrowed player’s team with the player’s photo, 2) Bring a signed copy of the WYSL borrowing form to the game for the referee. Borrowing form found under coach resources above. This has to be signed by an SYSC club official (either Stay in Town leadership or SYSC board member). The borrowing form must be signed by a member of the SYSC club and/or DOC. 3) Add borrowed player’s name to the official line up roster that he/she is joining at the top. All borrowing decisions must be made by the DOC and in accordance with WYSL rules.
The Parent Manager should work with the Professional Trainer, with the assistance of the Tournament Committee, to identify appropriate tournaments for the team. Each team should try to play in at least one tournament per season. Teams are encouraged to participate in the state cup appropriate for their level of play. Tournaments are optional and at an additional costs to the team.