Guidelines for Division of Responsibilities

Professional Trainers vs. Parent Volunteers

The guidelines below are intended to clarify the roles and responsibilities of the Professional Trainer and the Parent Volunteers of each team.


Professional Trainer

  • The Professional Trainer is in charge of everything related to the game of soccer for his/her team and each player on that team.
  • The Professional Trainer has authority over all aspects of practice and games both tactical and technical.
    • For training sessions, this includes preparing and managing the practice sessions.
    • For games, this includes preparing the roster, assigning positions, substitutions and playing time (except that the Parent Manager is responsible for ensuring that minimum playing time is accorded to each player in accordance with SYSC policies).
    • Communications,  with players prior to, during and after games with regard to the game.

Parent Volunteers

  • The Parent Volunteer's role is principally administrative.  Ongoing responsibilities include facilitating registration and collecting registration related materials, communication and coordination as described in more detail below.
  • The Parent Volunteer should also try to foster team building whether through seasonal team parties or other sorts of events, especially at the beginning of each season.
  • Please note that parent managers are expected to serve this role for the entire seasonal year.

Parent Volunteer Relationship to Professional Trainer

  • It is the Professional Trainer’s responsibility to communicate all soccer matters to players in practice and before, during and after games.  Parent Managers are not to instruct players at practice, or to discuss soccer matters before, during or after any game; this is the sole jurisdiction of the Professional Trainer. Unless the Professional Trainer has explicitly sought the assistance of the Parent Volunteer in any of the foregoing, involvement in this regard by a Parent Manager undermines the basic premise of professional training and development.
  • Under certain circumstances, the Parent Volunteer may be asked by the Professional Trainer to assist with certain coaching responsibilities, but this should be only at the Professional Trainer's explicit request.   Typically, this should be with respect to a particular situation (eg, the Professional Trainer needs help with a particular aspect of a practice, or needs to track a particular situation within a game).
  • The Parent Volunteer should not engage in an dialogue about player and team development, whether with the Professional Trainer or with a parent or child on the team, because such discussions may unduly influence the professional trainer and compromise his/her objectivity or his/her approach. Our Professional Training Partners have internal procedures for the assessment of each player, which will be communicated by the Professional Trainer and /or relevant Assistant Director of Coaching to each player/family.


Note that each team has at least one carded parent designated as an “Assistant Coach.”  However, this designation is given only in order to comply with the League’s registration system.  The only additional soccer-related responsibility of the Parent “Assistant Coach” is to be available to step in if the Professional Trainer is red-carded so that the team is not forced to forfeit (which we would expect would never occur).  For all other purposes, parents who assist the professional trainer are in fact Parent Managers (see below), Co-Managers or Assistant Managers, depending on the number of parent volunteers for a particular team, and how those parent volunteers choose to allocate the responsibilities below.